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【速搜问答】如何在Word中合并邮件

问答 admin 9个月前 (03-11) 153次浏览 已收录 0个评论

汉英对照:
Chinese-English Translation:

有时候你会需要将一封邮件发送给不同的人,但是每位收件人的邮件版本又所不同,所以你需要花费几个小时撰写每一封邮件。其实有更好的办法解决这个问题。这篇不长的文章将告诉你如何合并邮件,从而帮助你节省宝贵的时间。

Sometimes you need to send an email to different people, but each recipient’s version of the email is different, so you need to spend several hours writing each email. In fact, there is a better way to solve this problem. This short article will show you how to merge email, which will help you save valuable time.

1、点击开始邮件合并按钮,然后在下拉菜单中选择邮件合并分步向导。你可以根据任务面板中步骤说明完成邮件合并操作。

1. Click the start mail merge button, and then select mail merge step by step wizard from the drop-down menu. You can complete the mail merge operation according to the steps in the task panel.

2、选择文档类型。这部分文档内容在不同版本邮件中将保持一致,例如回信地址和公司图标等。如果你该文档已经打开,你可以点击选择“使用当前文档”。否则,你可以选择“从模板开始”或“从现有文档开始”,然后再定位想要使用的模板或文档。

2. Select the document type. This part of the document content will be consistent in different versions of e-mail, such as return address and company icon. If you have the document open, you can click and select “use current document”. Otherwise, you can choose “start from template” or “start from existing document”, and then locate the template or document you want to use.

3、连接数据源。你想要合并到文档的信息将以数据源形式存储,这样你就可以在 Outlook 联系人或其他其他文件中使用。如果你还没有创建数据源,请选择“输入新列表”新建数据源。

3. Connect to the data source. The information you want to incorporate into the document will be stored as a data source so that you can use it in outlook contacts or other files. If you haven’t created a data source yet, select enter new list to create a new data source.

4、使用复选框来选中你想要包含的记录。

4. Use the check box to select the records you want to include.

5、向文档中添加域。你可以将“域”想象为每封邮件中有所区别的内容。例如它有可能是收件人地址。当然你也可以选择多个内容。这可以让你在数据文件中添加任何基于不同收件人信息。

5. Add a field to the document. You can think of “domain” as something different in each email. For example, it might be the recipient’s address. Of course, you can also choose more than one content. This allows you to add any information based on different recipients to the data file.

6、预览并完成合并。你可以滚动浏览每个合并文档,确认其中没有错误。你还可以搜索特定收件人,删除某个收件人或者编辑收件人列表。确认合并文档内容无误后,点击下一步完成合并邮件。你可以打印、发送或保存在当前文件中。

6. Preview and complete the merge. You can scroll through each merged document to make sure there are no errors. You can also search for specific recipients, delete a recipient, or edit the recipient list. After confirming that the contents of the merged document are correct, click next to complete the merged email. You can print, send or save in the current file.

小提示

Tips

你在第一次使用合并邮件功能时很容易出错。因此不必为第一次生成的邮件不完美而沮丧,你可以重新检查每个步骤后再次尝试。

It’s easy to make mistakes the first time you use the merge mail feature. So you don’t have to be frustrated that the first generated email is not perfect, you can recheck every step and try again.

如果你在任务面板或工具菜单没有找到邮件合并按钮,可以点击信函与邮件,然后点击合并邮件按钮(在 Word 2002 中,点击合并邮件向向导按钮)。

If you don’t find the mail merge button in the task panel or tools menu, you can click letters and mail, and then click the merge Mail button (in word 2002, click the merge mail to Wizard button).


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