OA office system mainly has the following uses: automatically search documents, realize automatic flow of processes, help enterprises to achieve efficient collaborative office, quickly release information, help enterprises build information platform, and help enterprises realize mobile office.
OA 办公系统即 OA，是 Office Automation 的缩写，指办公室自动化或自动化办公。其实 OA 办公系统是一个动态的概念，即将公司内部的办公整合在一个平台上，来达到协同办公的目的。所以 OA 现在又衍生出一个新的含义——协同办公。随着计算机技术、通信技术和网络技术的突飞猛进，关于 OA 办公系统的描述也在不断充实，至今还没有人对其下过最权威、最科学、最全面、最准确的定义。
OA office system, namely OA, is the abbreviation of office automation, which refers to office automation or automatic office. In fact, OA office system is a dynamic concept, that is to integrate the internal office of the company on a platform to achieve the purpose of collaborative office. So OA now derives a new meaning – collaborative office. With the rapid development of computer technology, communication technology and network technology, the description of OA office system is constantly enriched. So far, no one has given the most authoritative, scientific, comprehensive and accurate definition.
当今世界是信息爆炸的知识经济统治的时代，在这种情况下结合技术的各种进步所产生的 OA 办公系统已与十几年前的 OA 发生了很大的变化。
Today’s world is the era of knowledge economy dominated by information explosion. In this case, the OA office system produced by the combination of various technological advances has changed a lot from OA more than ten years ago.
OA office system has the following functions:
1. Automatically search for documents
在传统办公模式的情况下，通过手工搜索文档存在非常大的难度。而利用 OA 办公系统使各种文档实现电子化，通过电子文件柜的形式实现文档的保管，企业成员可以随时随地的分享、查阅文档，另外通过权限进行使用和共享，不仅帮助企业实现自动搜索文档，提高工作效率外，还可以保证文档资料的安全性。
In the traditional office mode, it is very difficult to search documents manually. The use of OA office system to make all kinds of documents electronic, through the form of electronic file cabinet to achieve the storage of documents, enterprise members can anytime and anywhere share, access to documents, in addition to the use and sharing of permissions, not only help enterprises achieve automatic search of documents, improve work efficiency, but also ensure the security of documents.
2. Realize automatic flow of process
传统的企业业务、文档流转都是通过人工操作。而利用 OA 办公系统企业可以事先设置好各个流程的转向，只要员工在系统后台提交，各流程就会根据事前自定义好的流向进行流转，省去了员工在各个领导办公室挨个签名的时间，不仅能帮助企业实现智能化办公，还能让企业员工专心工作，提高工作效率。
The traditional enterprise business and document flow are all through manual operation. With the OA office system, enterprises can set the direction of each process in advance. As long as the employees submit in the background of the system, each process will flow according to the flow direction defined in advance, which saves the time for employees to sign one by one in each leader’s office. It can not only help enterprises realize intelligent office, but also make employees concentrate on their work and improve work efficiency.
3. Help enterprises to achieve efficient collaborative office
传统部门之间的协作会因为地域与时间的因素，无法及时进行沟通，使得工作协作无法顺畅进行。而使用 OA 办公系统任务分派，部门之间通过在系统上分配任务、执行情况、任务进度等一目了然。不仅帮助企业提高工作效率，打破地域与时间之间协作的限制。同时，便于领导对任务情况的了解，避免任务执行中出现的推诿、权责不明等情况。
Because of the geographical and time factors, the traditional departments can not communicate in time, so that the work cooperation can not be carried out smoothly. Using OA office system task assignment, departments can clearly understand the tasks, implementation and progress of tasks in the system. It not only helps enterprises improve work efficiency, but also breaks the limitation of cooperation between regions and time. At the same time, it is convenient for leaders to understand the situation of the task and avoid the situation of prevarication and unclear rights and responsibilities in the implementation of tasks.
4. Quick release information
以往企业每天的信息，都是通过公告栏或者人工传达，往往容易失去时效性。而利用 OA 办公系统通知、公告、论坛、问卷等应用。可以将企业每天产生的大量信息，如人事公告、组织调整、产品发布、制度变更等、及时性的传达给相关部门、相关员工，不仅帮助企业实现与系统之间的信息互动，还可以及时将系统中的信息变更、待办工作等进行在线提醒，确保每个员工都可以收到。
In the past, the enterprise’s daily information was conveyed by bulletin board or manual, which often lost timeliness. The OA office system is used for notification, announcement, forum and questionnaire. It can timely convey a large amount of information generated by the enterprise every day, such as personnel announcement, organization adjustment, product release, system change, etc., to relevant departments and employees in a timely manner. It not only helps the enterprise realize the information interaction with the system, but also timely reminds the information change and to-do work in the system online to ensure that every employee can receive it.
5. Help enterprises build information platform
通过办公 OA 系统实现文档共享、任务协同等，打破各业务系统之间的数据孤岛、信息孤岛和应用孤岛，实现信息在不同系统间的推送、共享等作用。
Through OA system, document sharing and task collaboration can be realized, and the data island, information island and application island between business systems can be broken, and the information can be pushed and shared among different systems.
6. Help enterprises realize mobile office
使用 OA 办公系统无论企业员工及领导是出差还是外出，只要移动设备连接上网络，就可以不受时间、地域的限制进行移动办公。员工可以在线提交请假单、业务申请单、业务流程等，相关领导收到通知提醒，可以随时随地进行审批，既保证企业业务的顺利开展，又能提高审批工作效率。
Using OA office system, no matter whether the enterprise staff and leaders are on business or out of office, as long as the mobile devices are connected to the network, they can carry out mobile office without the limitation of time and region. Employees can submit leave application form, business application form, business process, etc. when the relevant leaders receive the notice and reminder, they can conduct approval anytime and anywhere, which not only ensures the smooth development of enterprise business, but also improves the efficiency of examination and approval.